Diesel has long been a leading pioneer in denim and casual fashion, known for moving outside and ahead of trends in its industry. While retaining always its DNA, in recent years Diesel has evolved into the world of premium casual wear, becoming a true alternative to the established luxury market. Diesel is a truly worldwide organization. It is present in more than 80 countries with 5,000 points of sale, including more than 400 company owned stores.

Administrative Marketing Specialist

At Diesel Headquarters (Breganze, VI) we are currently seeking an Administrative Marketing Specialist to join our dynamic Marketing team at Diesel HQ in Breganze. In this role, you will support the Marketing Department and its various teams in budget control, financial monitoring, and day-to-day operations. Acting as a key liaison between Marketing and Finance, you will ensure the efficient allocation of resources and the cost-effectiveness of marketing initiatives. You will play a critical role in guaranteeing that the department operates within budget guidelines while contributing to the company’s overall financial performance by ensuring timely vendor payments and accurate financial management.

Key Responsibilities:
•    Process and monitor invoices from vendors collaborating with the Marketing Department, proactively identifying discrepancies and proposing corrective action plans when needed; 
•    Manage all Marketing-related Purchase Orders on a daily basis, ensuring accuracy, budget alignment, and compliance with internal procedures;
•    Manage day-to-day administrative communication with vendors, ensuring proper coordination across invoicing, payments, documentation, and issue resolution;
•    Manage vendors’ fiscal documentation, when required, ensuring proper archiving of all related documents, and verify the correct application of withholding taxes on invoices;
•    Verify and control indirect taxes related to vendor invoices and claims;
•    Manage all Accounts Payable anomalies by coordinating daily with the HQ Shared Service Center and the Marketing team, ensuring timely resolution. Structure and share a weekly status report with the area lead, proactively identifying and addressing potential critical issues;
•    Monitor vendors’ ledgers and collaborate with HQ Treasury to ensure timely payments of invoices and advance payments;
•    Provide daily support to the Marketing teams by reviewing invoices, overseeing payment flows, monitoring budget performance to ensure alignment with approved forecasts, and preparing ad hoc reports when required;
•    Align daily with the Finance team to analyze data, ensure cost-effectiveness, verify data accuracy, resolve discrepancies, and accrue costs on a monthly basis when required;
•    Coordinate and manage the contract approval process, acting as a liaison between Marketing and Legal to ensure contracts are finalized and signed on time;
•    Register and onboard new vendors in internal systems;
•    Conduct weekly alignment meetings with Marketing teams to review workflows, resolve issues, allocate or accrue budgets, and verify estimates versus actuals;
•    Ensure proper archiving and organized maintenance of all fiscal documentation and contracts in compliance with internal policies and audit requirement;

Requirements:
•    At least 2/3 years of experience in a similar role, with proven experience in Accounts Payable management.
•    Solid knowledge of tax and invoicing regulations and hands-on experience with withholding and indirect tax processes, and with the fiscal documentation required from vendors based abroad.
•    High level of confidentiality and discretion, exceptional attention to detail and accuracy, strong cross-functional collaboration skills.
•    Strong problem-solving skills, excellent organizational and time-management abilities.
•    Advanced knowledge of Microsoft Office Suite, especially Excel.
•    Experience with Invoice Management Systems. The knowledge of SAP S/4HANA is considered a plus.
•    Stealth system (basic knowledge)
•    Fluent in English (written and spoken)

Location: Breganze (VI)

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