Payroll & HRIS Manager/Supervisor

About OTB Group

OTB is an international fashion group comprising the iconic, unconventional brands Diesel, Jil Sander, Maison Margiela, Marni and Viktor&Rolf. It also controls the Staff International and Brave Kid companies and holds a stake in American brand Amiri. OTB – short for "Only The Brave" – believes in the possibility of pushing beyond the frontiers of fashion and style to support the creativity of international talents and express in full the innovative spirit and uncompromising courage of its founder and chairman, Renzo Rosso. With more than 6,000 employees worldwide, the Group is founded on a digital approach centred on the consumer, a concrete long-term commitment to the creation of a sustainable, technologically driven business, and close attention to social issues through the OTB Foundation.


Founded and chaired by Renzo Rosso, the Italian entrepreneur who created Diesel, the group embodies his spirit and vision. OTB believes in pushing the boundaries of fashion and lifestyle, offering a portfolio of global brands to a new breed of consumers – those who challenge traditional perceptions, preferring to embrace fashion on their own. Standing for “Only the Brave,” even the name OTB reflects the group’s values: passion and creativity, and a pragmatic approach to building global brands.


For our OTB’s COE, servicing our brands Diesel, Maison Margiela, Marni, and Jil Sander we are looking for a high potential, ambitious and motivated Manager/Supervisor of Payroll and HRIS to run Personnel Administration and Payroll. The scope of the position currently covers 5 legal entities in the USA and 1 in Canada. The position offers concrete growth opportunities.


  • Manage and lead the execution and compliance for Payroll & Administration for all the north America region (US & Canada) for the OTB portfolio of brands: Diesel, Maison Margiela, Marni, Jil Sander, & Staff Int’l
  • Federal, state, and local mandatory reporting.
  • Accurate data collection and analysis, as well as maintaining accurate employee records.
  • Advise employees on state and federal wage and hours regulations.
  • Ensure legal compliance requirements with jurisdictional payroll, benefits, and wage and hour compliance.
  • Ensures legal compliance in remittance and reconciliation of tax liabilities and other withholding, collection of time and attendance data, payroll service provider tax filings and W-2's, federal state and employment law and regulations.
  • Develop and control all tasks necessary to accomplish the organization's payroll processing objectives, including relationships with internal and external auditors and state and federal agencies.
  • Ensure incentive payments are accurate, fair, and align with global directives.
  • Identifies and recommends updates to payroll processing software, systems, and procedures.


Duties Include But Are Not Limited To

  • Process bi-weekly payroll through ADP Workforce Now for all stores, corporate office, and subsidiaries in the US and Canada.
  • Ensure that all relevant information for the current payroll period has been reviewed and processed in a timely fashion.
  • Enter all new hires, changes and terminations, garnishments/liens, and direct deposits.
  • Review and reconcile all payroll adjustments, commission, inventory/monthly bonuses before beginning the process to ADP.
  • Review all tax information before processing.
  • Process manual checks for terminations when necessary for the states requiring immediate payment.
  • Payroll tax preparation and reports (monthly, quarterly, and Year-End) for federal, state, and internal audits as required.


Professional Requirements

  • 5+ years experience in payroll and HR Administration in a multistate retail organization.
  • Bachelors’ Degree, preferred.
  • Knowledge of ADP Workforce Now a plus.
  • Knowledge of retail payroll processing, commissions, FSLA, California DOL, Canada payroll law.
  • Extensive knowledge of the payroll function including preparation, balancing, internal control, payroll taxes, and Federal and state audits.


Salary Range: $100,000 to $115,000k





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New York, US

Employment Type:  Full time
Function:  Human Resources
Seniority:  Expert