Payroll Coordinator

Diesel has long been a leading pioneer in denim and casual fashion, known for moving outside and ahead of trends in its industry. While retaining always its DNA, in recent years Diesel has evolved into the world of premium casual wear, becoming a true alternative to the established luxury market. Diesel is a truly worldwide organization. It is present in more than 80 countries with 5,000 points of sale, including more than 400 company owned stores.

Overview
•    To be involved in the provision of a comprehensive and professional Human Resource service to all Head office and Retail associates.  To help ensure that objective, consistent and up-to-date advice is given, and that best practice is always maintained.  To promote and manage Human Resource payroll policies and practices proactively with all Managers.  

JOB RESPONSIBILITIES

•    Process bi-weekly payroll through ADP WorkforceNow for all stores, corporate office and subsidiaries
•    Ensure that all relevant information for the current payroll period has been reviewed and processed by deadline.
•    Enter all new hires, changes and terminations, garnishments/liens, and direct deposits
•    Review and reconcile all payroll adjustments, commission, inventory/monthly bonuses before beginning the process to ADP.
•    Review all tax information before processing
•    Process manual checks for terminations when necessary for the states requiring immediate pay.
•    Monitor security access and issue it to supervisors as requested by manager, area manager. 
•    Monitor managers and asst managers logins assuring they are in compliance with Ezlabor policy
•    Run ad hoc reports on a biweekly basis and e-mail to stores, area managers and HR business partners.
•    Run payroll summary report after exporting hours for checks and balances
•    Have knowledge of ADP Custom and SuccessFactors Time and Attendance Reporting
•    Assist with payroll tax preparation and reports (monthly, quarterly and Year End) for federal, state and financial audits as required.

EMPLOYEE DOCUMENTATION
•    Ensuring that the Payroll Function has all forms of documentation accessible to employees as requested.
•    Support in the adjustments/amendments of employees annual tax statements 

GENERAL PAYROLL ADMINISTRATION
•    Maintaining an organized and updated filing system for all Payroll functions
•    Faxing, copying, answering emails and phone calls, shredding
•    Ad hoc responsibilities as requested.
•    Prepare Quarterly wages to report to the State (NY,CA,FL,NV,HI,PA)

Confidentiality
To maintain strict levels of confidentiality with regard to all areas of the business with specific reference to personal details of employees, salaries and commercial information.

EDUCATION/LINCENSES/CERTIFICATIONS
•    4 Yr Degree in HR or FINANCE, or equivalent combination of education and experience

GENERAL REQUIRED EXPERIENCE 
•    2+ years experience in Payroll and payroll processing
•    ADP pay expert
•    SuccessFactors experience preferred
•    Strong Excel Skills
•    Problem Solving
•    Planning
•    Organization
•    Verbal and Written Communication
•    Creativity Problem Solving
•    Demonstrates a consistent sense of urgency

Salary Range $65-75k

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