Payroll Coordinator

About OTB Group

OTB is an international fashion group comprising the iconic, unconventional brands Diesel, Jil Sander, Maison Margiela, Marni and Viktor&Rolf. It also controls the Staff International and Brave Kid companies and holds a stake in American brand Amiri. OTB – short for "Only The Brave" – believes in the possibility of pushing beyond the frontiers of fashion and style to support the creativity of international talents and express in full the innovative spirit and uncompromising courage of its founder and chairman, Renzo Rosso. With more than 6,000 employees worldwide, the Group is founded on a digital approach centred on the consumer, a concrete long-term commitment to the creation of a sustainable, technologically driven business, and close attention to social issues through the OTB Foundation.

Overview

To be involved in the provision of a comprehensive and professional Human Resource service to all Head office and Retail associates for US & Canada. To help ensure that objective, consistent, and up-to-date advice is given, and that best practice is always maintained. To promote and manage Human Resource payroll policies and practices proactively with all Managers. This is a hybrid role, requiring 3 days in office.

Job Responsibilities

PAYROLL

• Process bi-weekly payroll for 5 brands within US & Canada through ADP Workforce Now for all stores, corporate office and subsidiaries
• Ensure that all relevant information for the current payroll period has been reviewed and processed by deadline.
• Enter all new hires, changes and terminations, garnishments/liens, and direct deposits.
• Monitor all retirement changes and ensure they are captured on a timely manner, working closely with benefits for a seamless change.
• Calculate and review bi-weekly commission & monthly bonus calculations prior to processing.
• Review all timecard exceptions prior to processing, run reports to review overtime & meal premiums for additional checks and balances.
• Process manual checks for final pay terminations when necessary for the states requiring immediate pay.
• Assist with payroll tax preparation and reports (monthly, quarterly and yearend) for federal, state and financial audits as required.

EMPLOYEE DOCUMENTATION

• Ensuring all forms sent to payroll are properly completed, signed and filed in their respective locations.
• Support in the adjustments/amendments of employee’s annual tax statements

GENERAL PAYROLL ADMINISTRATION

• Maintaining an organized and updated filing system for all Payroll functions
• Point of contact for all payroll, time & attendance & tax inquiries
• Conduct regular audits within ADP to ensure data integrity.
• Ad hoc reporting & responsibilities as requested.
• Prepare Quarterly wages to report to the State (NY,CA,FL,NV,HI,PA)

CONFIDENTIALITY

To maintain strict levels of confidentiality regarding all areas of the business with specific reference to personal details of employees, salaries and commercial information.

GENERAL REQUIRED EXPERIENCE

• At least 2+ years’ experience in processing multi-state payroll
• ADP Workforce Now experience preferred.
• Experience with retail payroll processing preferred
• Strong Excel Skills
• Problem Solving
• Planning & Organization
• Strong attention to detail
• Verbal and Written Communication
• Demonstrates a consistent sense of urgency

Salary range: $60-70k

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