Sr. Analyst, HR Planning & Analysis/HR Controller

Purpose:  This role will support the planning, analysis & controlling of all HR related costs & data for five US subsidiaries and one Canadian subsidiary of the OTB Group, North America. This role will also support Compensation management for various roles within the OTB group, North America. 

KEY RESPONSIBILITES:

HR COST CONTROL & PLANNING
•    Prepare the budget and reforecasts of staff costs and actuals across 5 brands/2 countries (35+ stores + Corporate teams); manage alignment of this data across HRIS and FMIS (SSF HRIS WFP&C and SAP FMIS). 
•    Provide analysis to the management team on variances between actuals vs budget (salaries, overtimes, benefits, commissions, bonuses, quarterly bonuses, 401K, allowances)
•    Prepare monthly and year end commentary of forecasted vs actual personnel costs 
•    Partner with headquarters and other brands for intercompany rechargeable costs. 
•    Forecast trimester and annual HR General Expenses
•    Update Workforce Planning & Control module HRIS database during the budget and forecast process

HR METRICS REPORTING
•    Prepare monthly reporting on Headcount and FTEs for the Group & HQ.
•    Present monthly HR KPIS (turnover, HC/FTEs and personnel costs, staff costs on sales, retail staff productivity) to HRBP’s & Retail Leadership teams
•    Reconcile monthly headcount and open positions with organizational charts.  Ensure headcount consistency in all reports, maintain reporting structure accuracy and alignment with payroll, time and attendance and other approval processes
•    Prepare HR reports from different systems (ADP, Success Factors and SAP for Audit purposes - including but not limited to 401K, HRIS, payroll, department of labor and statistics) and Salary Surveys
•    Provide Quarterly analysis to the HR Director & HR VP on incentive plan performance, retail staff productivity & identify trends within information and data 

COMPENSATION MANAGEMENT
•    Effectively manage & drive the administration of OTB’s annual salary review, incentive plan and MBO processes 
•    Provide internal & external benchmark information to HRBP & Recruitment for Compensation/ offer proposals (New hires, promotions, adjustments)
•    Work with Director/VP & Headquarters to update and align job clusters
•    Work with Director/VP to create and implement certain local job leveling practices
•    Ensure pay practices are compliant with US federal and state requirements (i.e. FLSA, minimum wage, overtime, etc.) and requirements for each country in which we operate
•    Partner with business and finance to support building and implementing commission/incentive programs
•    Support administration of all compensation activities including complete salary surveying, benchmarking, ad hoc market analysis, etc.
•    In partnership with Director & VP, design, implement, and manage compensation-related programs and incentive plans

Misc.
Conduct audits of HRIS platform periodically to ensure position, HC/FTE, standard hours, contract hours data integrity among Success Factors Employee Central and ADP Workforce Now Payroll platforms.
•    Assist in the evaluation of HRIS organizational needs and ensure existing system design meets the changing requirements
•    Support HRIS Employee Central and Workforce Planning projects and rollouts
•    Create templates and forms to simplify and improve personnel costs processes
•    Leverage knowledge & expertise of systems to automate reporting
•    Assist HRVP & Finance leaders on regular and ad hoc reporting, as well as projects, initiatives and updates
•    Be a strong business partner to HR Team/ Finance Team/external partners

QUALIFICATIONS & REQUIREMENTS
•    Bachelor’s degree required
•    2-4 years of experience in FP&A, Accounting or analytical space; personnel costs controlling experience a plus
•    Demonstrated ability to define and solve practical problems; a natural sense of curiosity
•    Ability to work with sensitive information and maintain confidentiality
•    Demonstrated ability to create accurate, validated exhibits to facilitate decision making
•    Excellent communication skills, verbal and written
•    Capable of managing multiple deadlines with proven organizational skills to prioritize 
•    Dynamic, flexible and driven to succeed. Ability to think creatively and self-motivated
•    Strong team player and strong relationship builder
•    Quick learner, ability to grasp key business drivers and communicate in a focused manner
•    High integrity with positive customer service orientation
•    Expertise/Experience in Microsoft Excel, SAP, Success Factors, Work Force planning a plus

Salary Range $80,000-90,000

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